Automated document data processing for procurement departments.
AI OCR document processing extracts data from purchase orders, quotes, invoices, and delivery notes with 99%+ accuracy to Excel, CSV, or JSON. Eliminate manual data entry, accelerate procurement processes, and focus on strategic supplier sourcing.
- Flexible extraction schemas
- End-to-End Encryption
- 99% accuracy on key fields
- No credit card required to start
Manual Procurement Data Entry is Costing You More Than Just Time
The Intelligent Procurement Document Processing Platform
Suparse isn't another complex procurement system to implement. It's a powerful AI engine that extracts accurate data from every document type in your procurement workflow, so you can work faster within the tools you already use.
Intelligent Data Capture Across All Documents
- Complete Document Coverage: Extract data from purchase orders, quotes, invoices, delivery notes, and supplier communications with pre-trained models. See details: purchase order extraction, quote extraction, and invoice OCR converter.
- Line-Item Level Precision: Capture every product, quantity, unit price, discount, and specification from complex tables-even across multiple pages and formats.
- Global Supplier Support: Process procurement documents in 100+ languages with automatic currency normalization, regardless of supplier location.
Automated Processing & Validation
- Automatic Document Splitting: Upload a single PDF containing hundreds of purchase orders or invoices-Suparse automatically splits them into individual documents for processing.
- Auto-Classification: System automatically identifies document types (PO, invoice, delivery note) and assigns the correct extraction template-no manual sorting required.
- High-Volume Batch Processing: Upload hundreds of procurement documents at once-quotes from multiple suppliers, batches of invoices, or monthly delivery logs-and process them in parallel.
- Handles Diverse Formats: Process native PDFs, scanned purchase orders, photographed documents, and low-quality files with equal precision.
- Data Validation Rules: Configure automated checks like 'Total must equal sum of line items' to ensure data quality before export.
Human-in-the-Loop Verification
- Simple and effective verification: You can verify and update results at every step.
- Side-by-Side Review Interface: View extracted data alongside the original document for rapid verification. Spot and correct errors.
- Team Collaboration: Invite team members and track who approved which document extraction result. Perfect for distributed procurement teams.
- Full activity log - when and what changes were made. Essential for compliance and process improvement.
Seamless Export & Integration
- Unified Excel Export: Export hundreds of POs, invoices, or delivery notes into a single, structured Excel file-perfect for analysis, reporting, or bulk ERP imports.
- Multiple Export Formats: Choose from Excel (.xlsx), CSV, or JSON formats.
- ERP-Ready Data: Get structured data mapped to your procurement or ERP system requirements. Clean, normalized data ready for SAP, Oracle, Microsoft Dynamics, and more.
Enterprise-Grade Security
- No Training on Your Data: Your procurement documents and supplier data are never used to train AI models. Your data remains yours alone.
- End-to-End Encryption: All data encrypted in transit and at rest.
- EU processing: We process data in the European Union.
Real-World Impact for Procurement Teams
See how procurement professionals transform their workflows with Suparse
Accelerated Quote Evaluation
Effortless New Supplier Integration
Fast Reconciliation Processes
Ready to Automate Your Procurement Document Processing?
Start extracting accurate data from POs, quotes, invoices, and delivery notes today. No templates, no setup, no credit card required.
Process 50 Pages FreeFrequently Asked Questions
What types of procurement documents can Suparse process?
Suparse handles key procurement documents: purchase orders, quotes and proposals, supplier invoices, and delivery notes. Additionally, with our AI schema generator, you can create a schema for any document type you need.
Do I need to create templates for each new supplier or document format?
No, you don't. Suparse uses advanced, template-free AI that understands document structure and context regardless of layout. This means you can process documents from new suppliers immediately-whether it's a purchase order from a new vendor or an invoice in a different format-without any setup or training.
How does Suparse handle bulk procurement document processing?
Suparse excels at high-volume processing. Upload hundreds of documents at once-drag and drop entire folders of POs, invoices, or delivery notes. Our system automatically splits multi-document PDFs into individual files, classifies each document type, and processes everything in parallel. You can export all results into a single unified Excel file or as separate files in a ZIP archive.
Can Suparse extract line-item data from complex tables?
Yes. Suparse uses sophisticated table detection algorithms that read complex tables line-by-line, including multi-page tables with merged cells, headers, and footers. We capture product codes, descriptions, quantities, unit prices, discounts, and specifications with high accuracy-even from scanned or low-quality documents.
Does Suparse integrate with my ERP or procurement system?
Suparse provides flexible integration options. Export data in Excel, CSV, or JSON formats compatible with ERP systems (SAP, Oracle, Microsoft Dynamics) and procurement platforms. For full automation, use our REST API to build direct connections that upload documents, track processing status, and retrieve extracted data programmatically.
How does the Human-in-the-Loop verification work?
Suparse provides a side-by-side review interface showing extracted data alongside the original document. Team members can update data in-place, assign verification roles, and track all activity through audit logs. This ensures data accuracy while minimizing manual review time.
Can Suparse handle multilingual procurement documents?
Absolutely. Our OCR engine supports 100+ languages including Chinese, Arabic, Cyrillic, Japanese, and all major alphabets. We also automatically normalize currencies and date formats, so you can process procurement documents from global suppliers without manual adjustments.
Is my procurement and supplier data secure with Suparse?
Your data security is our priority. All data is protected with end-to-end encryption, both in transit and at rest. Our platform is built on cloud infrastructure with security controls. Crucially, we conduct no AI model training on customer data. You have full control over document retention and deletion.
What happens when a PDF contains multiple documents?
Suparse can automatically detect document boundaries in multi-document PDF files and split them into individual documents for processing.