From processed documents to a file you can use
Your documents are processed. Now put their data to work. Choose the results you need, pick Excel, CSV, or JSON, and download a file for your report, colleague, or next business system. Export one document, the batch you just uploaded, or a filtered set across your document library. Suparse brings the results together so you can spend less time assembling files and more time using the information inside them.
- Export selected documents or all matching results
- Choose standard Excel or a single data tab
- Prepare large exports in the background
Make the export match the work
Three formats, plenty of ways to use your data
Choose the output that fits the person or process receiving it.
Excel for review and reporting
- Review and analyze: Open an XLSX workbook to check captured values, analyze totals, or share structured results with a colleague.
- Choose your layout: Keep document summaries and line items on separate worksheets, or bring them together on one data tab for filtering and analysis.
CSV for everyday imports
- Prepare data for your next tool: Use familiar tables when your accounting application, reporting system, or spreadsheet workflow accepts CSV imports.
- Keep related files together: Receive summary and item tables as appropriate for your data, packaged in a ZIP download when several files are needed.
JSON for a structured handoff
- Share fields and repeating details: Download structured document data for a colleague, business application, or integration partner.
- Download without coding: Choose JSON from the same export menu to prepare your handoff without writing an API request.
Pick the Excel layout that makes the job easier
An invoice register and a line-item analysis need different views of the same data. Choose the layout that makes your next task easier.
| Layout | How your data is arranged | Useful for |
|---|---|---|
| Standard Excel | Document-level fields and repeating item data on separate worksheets | Reviewing invoice totals, maintaining a document register, and checking summaries separately from item details |
| XLSX (one tab) | General fields alongside each line item on one data worksheet, with validation information on a separate worksheet | Filtering by supplier, comparing purchased items, and building pivot tables with document context beside each item |
In the one-tab layout, supplier names, invoice references, totals, and other general values repeat beside each item row. Use item amounts for line-item analysis, or the standard summary layout when you want one record per document to check document totals. Documents without line items still get a data row.
Bring a reporting batch together without assembling it by hand
Combine related results, keep downloads recognizable, and carry on with other work while larger exports are prepared.
Turn many source files into one reporting set
- Combine matching documents: Bring results for the same document type into a consistent output instead of copying separate downloads into a master workbook.
- Keep different document types organized: Export invoices and delivery notes together while keeping their different fields in suitable spreadsheet or CSV files. Multiple files arrive in one ZIP archive.
- Reuse your results: Download the same reporting set as Excel, CSV, or JSON without uploading or extracting the documents again.
Recognize the files you download
- Save the renaming work: Suparse names export files using the source filename or document type, with timestamps where appropriate.
- Spot the layout you chose: One-tab Excel workbooks include a recognizable one-tab suffix.
- Share the complete output: When an export needs several files, Suparse handles the archive and individual filenames for you.
Keep working during large exports
- Export larger sets together: Exports with more than 1,000 documents with available extraction results are prepared in the background, so you can request the whole reporting set.
- Return when the file is ready: Follow preparation on the Exports page and download the finished file while continuing with other tasks in the meantime.
- Use the data already processed: Exports use saved extraction results. Let any remaining documents finish processing before preparing a report that needs their data too.
One reporting set, three possible handoffs
Suppose the selected batch contains invoices and delivery notes. Choose the output for the recipient while keeping each document type's fields in a suitable structure.
Questions about exporting your results
Can I export just the documents I uploaded today?
Yes. After a document batch upload, Documents opens with that batch selected. You can also choose an upload batch or date range in the filters. Export the matching available results, or select a smaller group within the list.
Does exporting all matching results include other pages of the list?
Yes. The filtered export uses the current filters across the matching document set, not only the rows visible on the current page. You can instead select individual documents when you need a smaller set.
What is the difference between the Excel layouts?
The standard layout separates document summaries from repeating item data. XLSX (one tab) puts general fields and line items together on one data worksheet, which is useful for filtering and analysis. General values repeat alongside each item; validation information remains on a separate worksheet.
Can I export more than 1,000 documents at once?
Yes. When an export includes more than 1,000 documents with available extraction results, Suparse prepares it in the background. Follow preparation in Exports and download the finished file when it is ready.
Do I have to name each export file?
No. Suparse generates file names using the source filename, document type, layout, or timestamp as appropriate for the export. If the output needs several files, they are packaged together in a ZIP download.
Can I export the same results in more than one format?
Yes. Return to the selected or filtered results and choose another format. Downloads use the saved extraction data, so changing the output format does not require another upload or extraction.
Where can I see a source-specific export example?
See Email to Excel for a period-based reporting workflow, or Email to JSON for mapping captured fields and item rows into an application record.
Can new results be delivered automatically instead of downloaded?
Yes. Use automatic Google Sheets delivery to add new results to a spreadsheet, or document webhooks with a custom integration to send completed results to your application. Developers can find export and integration details in the extraction API documentation.
Take your next report from documents to download
Create your Suparse account, process your documents, and download the results in the format your team needs. Start with one file or bring a whole reporting batch together.
Sign Up to Export Your Data